How to File AOC-4 and MGT-7 Forms Without Errors?

The How to file aoc and mgt form is one of the most common queries for companies in India. The topic helps many private limited companies understand the right way to file AOC 4 form & MGT 7 form without mistakes.

Today, in this article we will look at how to file AOC-4 and MGT-7 on filesure.

What are the Filing Forms?

AOC 4 form:

The form AOC 4 is used by companies to submit their checked financial papers to the Ministry of Corporate Affairs. The documents include balance sheet, profit & loss account & cash flow sheet if required. The process keeps company data transparent for all legal use.

MGT 7 form:

The form MGT 7 is the yearly report that a company submits to give details of management, shareholders, directors & all changes during the year. The data helps in keeping company records proper & updated.

The AOC 4 filing process & the MGT 7 filing process complete each other. The first covers financial details & the second covers company structure. The mistake in either form can cause heavy fines or other legal issues.

Step by Step Guide on How to File AOC 4 Form

1.Preparing all required documents:

The first step is to keep all needed papers ready before you start. The documents required for AOC 4 are:

• The checked financial papers like Balance Sheet, Profit & Loss, Cash Flow.

• The Board Report & Auditor Report.

• The details of other branches or units if any.

• The digital sign of an allowed director or officer & sign from CA or CS or CMA.

2.Choosing the correct form type:

The correct form must be selected based on the type of company:

• The AOC 4 is used for normal companies.

• The AOC 4 XBRL is used for companies that come under XBRL rule.

3.Filing on the MCA Portal:

The user needs to follow these easy steps:

• The user logs in to the MCA portal.

• The correct form AOC 4 is chosen & company details like CIN, year & AGM date are added.

• The required papers like reports & balance sheets are uploaded.

• The digital sign of the officer & certificate from a professional are attached.

• The payment is done & the form is submitted.

4.Due dates & late fees:

The AOC 4 form must be filed within 30 days after the AGM. The due date for 2024 to 2025 was extended to 31 December 2025 in many cases. The late fee is 100 rupees per day till the date of filing.

Step by Step Guide on How to File MGT 7 Form

1. Preparing required documents:

The company needs the following for MGT 7:

• The list of shareholders & bondholders on 31 March.

• The names of directors with all updates.

• The record of meetings held in the year.

• The yearly return details as per Section 92 of the Act.

2. Filing process:

The steps to file MGT 7 are as below:

• The user logs into the MCA portal.

• The form MGT 7 or MGT 7A for small companies is chosen.

• The details of the company, share data & other info are filled in.

• The lists of directors & shareholders are attached.

• The digital sign of the Director or CS is used.

• The payment is done & SRN number is saved.

3. Due dates & late fees:

The MGT 7 form must be filed within 60 days of the AGM. The due date for 2024 to 2025 is 31 December 2025 in many cases. The late fee is 100 rupees per day of delay & more fines if not filed for long.

What are the Common Errors in AOC 4 and MGT 7 Filing?

Conclusion

At Last, we can conclude that the AOC 4 filing process shows the financial side & the MGT 7 filing process covers the structure side. The correct steps, timely upload & care in data entry keep a company safe from fines. The right planning before the AOC 4 due date & MGT 7 due date builds trust & shows a clean image.

Also Read: What is the difference between AOA vs MOA